Project numbers you can stand behind.
Untrusted forecasts. Resource conflicts. Painful month-end reconciliation. Connect priorities, allocation, plans, forecasts and actuals in one governed platform — and make every decision with confidence.
Free for active single users · No credit card required
When project data is disconnected,
control becomes guesswork.
Spreadsheets and fragmented tools can show you a number. ProjectFiles helps establish where that number came from, who is committed and what needs to change.
Forecasts you can't trust
Bring resource costs, project plans, actuals and revisions into a traceable financial picture.
Resources in conflict
See capacity, allocation, utilisation and capability gaps before commitments turn into delivery issues.
Month-end firefighting
Support a repeatable reconciliation, review and approval cycle rather than another scramble for spreadsheets.
From resource capacity to financial commitments.
Built for teams that need more than task tracking: dependable control over what is planned, funded, used and reported.
Know what your portfolio will cost — and why.
Explore consolidated financial forecasts across projects and periods, with visibility of net, tax and gross cost measures.
- Rolling monthly and annual forecast visibility
- Drill down from portfolio totals to project costs
- Support baseline, actuals and reforecast reviews
See capacity and resource conflicts before they hit delivery.
Review a year of personnel capacity and allocation at a glance. Identify shortages, available capacity and allocation exceptions.
- Monthly resource capacity grid
- Role and resource-level visibility
- Understand availability and allocation constraints
Allocated does not mean utilised.
Compare committed resource capacity with task-driven utilisation so your team can spot unused allocations and work that lacks suitable coverage.
- Side-by-side allocation and utilisation heatmaps
- Named and placeholder resource perspectives
- Portfolio-wide resource insight
See how resource decisions affect project cost.
Connect approved allocations and rate cards to project demand and forecast cost. Understand the monthly financial effect of each resource commitment.
- Resource-to-project allocation detail
- Rate-driven cost view
- Monthly planning and actual utilisation visibility
Govern the whole journey. Not just the status report.
ProjectFiles links your investment decisions, resource commitments, financial plans and monthly evidence into a consistent management process.
No allocation → no project task assignment → no forecast → no timesheet.
Governance rules that help keep the numbers connected to real commitments.
One source of control. Different decisions.
From the PMO to the finance team, give each role the same underlying governance evidence.
PMO leaders
See the health, commitments and financial outlook of the whole portfolio.
Finance partners
Challenge forecasts, reconcile actuals and understand the drivers of variance.
Resource managers
Balance availability and demand before approving commitments.
Project managers
Plan and report against resources, costs and agreed governance expectations.
Start free. Pay when your team needs to work together.
ProjectFiles is priced around the people who manage and govern your portfolio — not everyone who simply needs to submit time.
For individual practitioners
1 active PM / System user
Run your own complete project and portfolio governance environment.
Start free →For small PMOs and project teams
Up to 5 PM / System users
Bring a small team into ProjectFiles with shared governance, permissions and approvals.
Book a demo →For established PMOs and portfolios
Up to 15 PM / System users
Shared portfolio control across finance, resources, projects and governance teams.
Book a demo →For larger PMOs and organisations
Up to 50 PM / System users
Wider portfolio governance with priority support and organisational rollout.
Talk to us →For consultancies, client delivery and tailored requirements
Flexible PM / System users
Use ProjectFiles with your clients, across multiple engagements, or discuss a customised package.
Discuss your requirements →Choose the level of access your team needs.
| Included | Free | Team | Business | Enterprise | Partner & Bespoke |
|---|---|---|---|---|---|
| Price | £0 | £149/month | £399/month | £1,250/month | Contact us |
| PM / System users | 1 active user | Up to 5 | Up to 15 | Up to 50 | Flexible |
| Timesheet-only users | — | Unlimited & free | Unlimited & free | Unlimited & free | Unlimited & free |
| Portfolios / programmes / projects | Unlimited | Unlimited | Unlimited | Unlimited | Flexible |
| Resources | Unlimited | Unlimited | Unlimited | Unlimited | Flexible |
| Capacity & allocation | ✓ | ✓ | ✓ | ✓ | ✓ |
| Planning & forecasting | ✓ | ✓ | ✓ | ✓ | ✓ |
| Actuals & reconciliation | ✓ | ✓ | ✓ | ✓ | ✓ |
| RAID & governance | ✓ | ✓ | ✓ | ✓ | ✓ |
| Baselines & audit trail | ✓ | ✓ | ✓ | ✓ | ✓ |
| Reports / exports | ✓ | ✓ | ✓ | ✓ | ✓ |
| Multi-user collaboration | — | ✓ | ✓ | ✓ | ✓ |
| Role & project permissions | — | ✓ | ✓ | ✓ | ✓ |
| Approvals | — | ✓ | ✓ | ✓ | ✓ |
| Support level | Community | Standard | Standard+ | Priority | Tailored |
| Organisational rollout | — | — | — | ✓ | ✓ |
| Client / multi-workspace delivery | — | — | — | — | ✓ |
| Partner / consultancy use | — | — | — | — | ✓ |
| Bespoke commercial arrangements | — | — | — | — | ✓ |
Support that grows with your team.
We keep support practical and transparent, without forcing every customer into an enterprise support package.
Free
Help centre, product guides, tutorials and community Q&A. No guaranteed response time.
Team
Help centre plus email and support tickets, with a target response within 2 UK business days.
Business
Standard support plus onboarding guidance and scheduled check-ins, with a target response within 1 UK business day.
Enterprise
Priority support queue, guided onboarding and scheduled support calls, with a target response within 4 UK business hours.
Partner & Bespoke
Support, onboarding, training and implementation arrangements agreed around your delivery model.
Free for active single users.
The Free plan gives one active user access to the core ProjectFiles governance environment without a subscription or credit card.
- One active PM / System user.
- Free while the workspace remains actively used.
- Accounts inactive for 3 months may be closed.
- Complete at least 3 ProjectFiles control cycles each year to maintain free access.
- Community support only.
- Upgrade to a paid plan when additional PM / System users need access.
Prices shown exclude VAT where applicable. Early customer pricing may change for new customers as ProjectFiles develops. Your agreed subscription price will not change during your contracted pricing period. Implementation, bespoke configuration and custom development are not included unless explicitly agreed.
Numbers that hold up when challenged.
See how ProjectFiles could help your team move from explaining variances to controlling what happens next.