We help organisations, PMOs and portfolio leaders control investment, delivery and outcomes
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with disciplined governance, not stitched-together data, so decisions stay credible, delivery stays controlled, and outcomes stay visible.
Who we are
2009
Delivering successful projects Since
We’re a team of PMO and portfolio governance practitioners focused on one thing: helping organisations govern investment, delivery and outcomes with confidence.
ProjectFiles was built from real experience of how governance works and fails in practice. Too often, forecasts, budgets, resources, and outcomes are managed across disconnected tools, making it hard for leaders to trust the numbers they rely on.
Our platform brings those controls together into a single, governed system — supporting decision-making before delivery, discipline during delivery, and accountability after outcomes are realised.
The goal isn’t more data or more dashboards. It’s clearer decisions, stronger control and confidence that governance will hold under pressure.
Feeling unsure about your portfolio decisions —
even though reports are produced every month?
Take this short 5-minute assessment to helps you spot
where rules aren’t holding — before it turns into surprises.
What we do
“We help organisations design, test, and run portfolio governance that holds up in real life — before delivery begins, while work is underway, and after outcomes are realised.
Our services focus on decision confidence, not just reporting.”
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We help PMOs and portfolio leaders understand where governance is working — and where it’s quietly breaking down.
Through structured assessments and portfolio insight, organisations gain:
a clear view of governance risk
visibility across forecasts, budgets, resources, and outcomes
early warning signs before issues surface in leadership forums
This creates a shared understanding of what actually needs attention.
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We support organisations to define and structure governance properly, aligned to how decisions are made in practice.
This includes:
investment and approval governance before delivery
control and reconciliation during delivery
benefits and outcomes governance after delivery
The focus is on clarity, ownership, and enforceable rules — not documentation for its own sake.
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ProjectFiles provides a governed environment where portfolio controls are applied consistently across the full lifecycle.
It brings together:
forecasting and budget baselining
resource allocation and utilisation
actuals, reconciliation, and period close
portfolio insight and decision support
All within a single system designed to support governance discipline under pressure.
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For organisations that want certainty before scaling, we support time-bound governance pilots.
These pilots help teams:
run a full governance cycle end-to-end
test whether controls work with real data and real people
identify what to strengthen before wider rollout
This reduces risk and builds confidence before committing at scale.
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As organisations grow or change, governance must adapt.
We help teams:
stabilise governance rhythms
strengthen accountability as delivery pressure increases
ensure lessons and outcomes inform future decisions
The goal is sustainable governance — not reliance on heroics.
Who we serve
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Project Managers
You manage the deadlines, the people, and the pressure — but the numbers often slow you down. We give project managers an easier way to track budgets, forecast accurately, and report confidently, without getting lost in spreadsheets.
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Portfolio & PMO Leaders
You're expected to bring structure, strategy, and financial oversight — all while keeping teams moving. Our tools help PMO leaders standardize processes, drive governance, and align every project with the bigger business goals.
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Finance-Conscious Executives
You need to see where the money’s going, what’s at risk, and how every project contributes to ROI. We deliver financial clarity through real-time dashboards, risk alerts, and strategic insights — without the noise.
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Organizations Scaling PMO Practices
Whether you're building your first PMO or modernizing an outdated one, we help you scale with confidence. Our platform is fast to adopt, easy to use, and built for long-term growth — without the enterprise price tag.
“This isn't just PMO software — it's our financial GPS. It showed us where we were bleeding money and how to course-correct before it was too late.”
— Liam M., Portfolio Manager, Global Engineering Firm
“Before this tool, we were drowning in spreadsheets and missed forecasts. Now, our PMs manage budgets like CFOs — confidently and in half the time.”
— Emma J., PMO Director, UK-based Tech Consultancy
Project Cost Forecasting Confidence by Role (%)
No matter which product you choose, you get:
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Real-time Financial Forecasting
Stay ahead of budget risks with live financial visibility. Instantly see how costs evolve, compare forecasts to actuals, and make faster, data-backed decisions.
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Intuitive Resource & Capacity Planning
Balance workloads and avoid burnout. Allocate the right people to the right projects at the right time — all from one clear view.
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Rolling Budgets with Variance & Burn Tracking
Monitor financial health month-by-month. Track actuals, forecast trends, and spot cost overruns before they spiral.
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Executive-Ready Reports (PDF, Excel, PPT)
Turn complex data into clean, boardroom-quality visuals. Export key metrics instantly — no formatting headaches or data chasing.
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Scenario Planning Tools (“What If” Analysis)
Test different budget, resource, or delivery scenarios with a click. Compare trade-offs, prepare for risks, and back every decision with confidence.
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Custom Workflows, Categories & Dashboards
Tailor the platform to fit your PMO. Set approval flows, tag cost categories, and create dashboards that reflect how you work — not the other way around.
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AI-Powered Alerts (Overruns, Risk, Deviations)
Let the system flag issues before they become problems. Smart alerts notify you of unexpected spend, slippage, or resource bottlenecks in real time.
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Seamless Integration with Spreadsheets, ERP, HR & Finance Tools
Plug into the tools you already use — from Excel to SAP. Import historical data, sync actuals, and keep everything connected and clean.